Request for Proposal

Overview

The Winfield Mt. Union Community School District (“District”) is requesting proposals to procure firewalls, access points and switches. Vendors must be able to provide this service in compliance with Federal E-rate regulations, including having a valid SPIN number. Proposals from Vendors without a SPIN number will not be considered. Award of this proposal is contingent upon funding from the Schools and Libraries Universal Service Program. The successful Vendor agrees to receive a portion of the payment for the provisions of goods and services described herein directly from the Universal Service Fund (“USF”), and/or its agents, the National Exchange Carrier Associations (“NECA”), and/or the Schools and Libraries Corporation (“SLC”). Winfield Mt. Union Community School District and the successful Vendor will act in a reasonable manner and comply with any Schools and Libraries Universal Service Fund Program requirements.

INSTRUCTIONS TO VENDORS

1. INTERPRETATION OF PLANS AND DOCUMENTS

If any person or vendor contemplating submitting a proposal is in doubt as to the true meaning of any part of the plans, specifications, or other contract documents, or find discrepancies in, or omission from, the plans or specifications, the person may submit to the authorized representative a written request for an interpretation or correction thereof to [email protected]. The person submitting the request will be responsible for its prompt delivery. Such request must be submitted not less than five (5) days prior to the proposal due date. Any interpretation or correction of the contract documents will be made only by written addendum duly issued and a copy of such addendum will be posted on the district E-Rate website (https://erate.wmucsd.org) next to the original RFP document. The District will not be responsible for any other explanations or interpretations of the contract documents. No oral interpretation of any provision in the contract documents will be made to any Vendor or binding on the District.

2. PREPARATION OF PROPOSAL

The address, email address, and telephone number of the vendor shall be included with the proposal. Any omission of prices on required items shown in the proposal form may render the proposal as being incomplete and may become cause for rejection of the proposal, in sole discretion of the District.

VENDOR ELIGIBILITY

Vendors must have an active Vendor Identification Number (SPIN) assigned by the Schools and Libraries Division (SLD), and maintain the valid SPIN number for the duration of the contract. Failure to maintain a valid SPIN number may result in default of this contract.

REJECTION OF PROPOSALS

This RFP should not be considered as a contract to purchase goods or services, but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a contract. The District reserves the right to reject any or all proposals and to not make an award. The award of the contract, if made by the District, will be made to the qualified vendor submitting the most satisfactory proposal based on the criteria below, if it is to the district’s best interest to accept such a proposal. The right is reserved by the District to waive any informalities or errors in the RFP that, in the sole opinion of the District, do not materially affect the RFP. RFP responses should be as detailed and complete as possible to facilitate the formation of a contract based on the RFP response(s) that are pursued should the District decide to do so.

 

CONTRACT AWARDING BASIS

The evaluation will be performed by the RFP Coordinator and evaluation staff for services proposed. The evaluators will consider how well the vendor’s proposed solution meets the needs and criteria set forth in the fair and competitive bidding process using the below matrix. It is important that bids be itemized, clear, and complete so that the evaluators can adequately understand all aspects of the proposal. Evaluation results are confidential and the property of the District.
 

The District will award the contract on the following basis:

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The District reserves the right to award the contract to one or more vendors.

SUBMISSION OF PROPOSALS

Vendors must submit finalized RFP responses by the due date and time as specified herein. Electronic submissions are required and will be accepted if created in PDF format and e-mailed to [email protected] by the due date and time as specified herein. Date and time stamp of receiving computer will govern all e-mails. Vendors will be considered non-responsive if the above requirements are not submitted as requested. Any proposal received after the scheduled closing time for receipt of proposals may not be considered.

Proposals are due April 9, 2019 by 12:00 AM CST.

CONTACT INFORMATION

For information about this RFP, please contact IN WRITING/EMAIL:

Zac Hamburg, Director of Technology

Winfield Mt. Union Community School District

Winfield, IA 52659

Phone:(319) 257-7700 x163

Email: [email protected]

Questions will be documented, routed to an appropriate staff member for response, and the response will be emailed and posted on the website. Vendors are reminded that questions must be submitted in writing or email, and questions and responses will be posted on the District website at https://erate.wmucsd.org/updates.

PROJECT SCOPE TECHNICAL REQUIREMENTS

Winfield Mt. Union Community School District is seeking proposals for the items below for use in district-owned facilities:

  • Firewall/Security Gateway

Quantity: 1

    • Meraki MX250 .